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How to Track Payments and Spot Overdue Invoices

'Who still owes me money?' should be a ten-second question. A payment tracker makes it one: every invoice listed with its amount, due date and status, overdue ones impossible to miss. This guide sets up the list in your browser and the weekly five-minute routine that keeps cash flowing.

Step by step

1. Open the Payment Tracker and add each open invoice: client, invoice number, amount, due date, status.
2. When money lands, flip the status to Paid — the totals update instantly.
3. Once a week, sort by status and chase every Overdue entry, starting with the oldest.
4. Add new invoices the day you send them; the tracker is only truthful if it is complete.
5. Use the outstanding total to plan: it is your real short-term cash picture.

Tips for better results

• Overdue is a status, not a feeling: the day after the due date, it changes — and so does your follow-up.
• Pair each chase with the Payment Reminder Letter tool; the letter writes itself from the same details.
• A client who is always 30 days late is telling you their real terms. Price that in, or tighten theirs.

Frequently asked questions